Invoicing, payment and production start-up
In order to facilitate and to reduce accounting workload, a PROFORMA invoice will be directly established with VAT or without VAT (if you can provide a VAT number which is approved by European commission VIES). The PROFORMA invoice will correspond to your approved quotation.
Full amount (100%) will have to be paid to our financial account before production is started stating your invoice number or your pressing reference number as reference.
Example : Example Records production 1606,50€ – communication : FA 2014225 or Example records 001
Only after having manufactured and shipped goods, this PROFORMA invoice will be revised and will mention potential extra FREE copies *
PROFORMA will be adjusted with all new changes intervened during the pressing process and will became the FINAL INVOICE !
(Example : New cutting, New test pressings, add fees for new shipping address, etc…)
If this were to be the case, a financial adjustment will be expected in addition or in deduction depending of initial amount already paid.
*extra FREE copies
All quantities delivered exceeding your initial order are offered.
A small production fluctuation of +/- 10% can occur for technical reasons.
(ex : 500 vinyls ordered, 480 vinyls delivered = 480 vinyls invoiced)
(ex : 500 vinyls ordered, 516 vinyls delivered = 500 vinyls invoiced)
We insist on the fact that more than ever, as long as we don’t receive the full amount (100%) of your PROFORMA invoice to one of our accounts, Vinylium won’t start any part of the productions process, whether it’s artwork of cutting.
Bare in mind that all processes take time and they can significantly influence your release date if they are delayed, please take note of this.
It is obvious that every change or recut ordered by customer during production process will affect delivery date and final invoice, even having agreed on the initial PROFORMA invoice. Therefore, Vinylium reserves the right to modify your initial PROFORMA invoice at any time and to apply these changes on your final invoice.
I M P O R T A N T
Vinylium is forced to apply a fixed control fee for operating costs and data processing.